No policy is ever forgotten.
Coverminder brings all of your company's insurance policies onto one platform. As expiry and payment dates approach, finance, business owners, accounting and procurement receive email and calendar reminders. Renewal decisions are made on time — with no day left uncovered.
- Configurable email reminders
- Add to Outlook, Google and Apple calendars
- Hosted in the EU, GDPR-ready processes
- 90 · 60 · 30 · 7
- days ahead reminders, tuned to your company
- 4 teams
- finance, business owners, accounting and procurement informed together
- 1 platform
- for every policy, document and broker relationship
- EU
- data hosted in Frankfurt
Notifications
The right people know at the right time
Remembering renewal dates is no longer one person's job. Coverminder schedules reminders for every policy automatically and sends them to the teams involved.
A policy's reminder schedule
- 90 days
Procurement and the business owner start the renewal; quotes are requested from the broker.
- 60 days
Finance sees the budget impact; quotes are compared.
- 30 days
Everyone involved is reminded that a renewal decision is due.
- 7 days
Final warning: policies not yet renewed stand out in the management summary.
- Due date
Accounting is notified ahead of premium and instalment payment dates.
Day thresholds and recipients are set company-wide or per policy.
Email reminders
One daily digest per person: upcoming expiries, pending renewals and payments. No inbox overload, no missed dates.
Add to calendar
Expiry, renewal and payment dates go into Outlook, Google or Apple Calendar in one click. With a calendar subscription, new policies appear automatically.
Management summary
Overdue renewals and upcoming payments stand out on the overview and in the weekly report.
For the whole company
Policy information, accurate across the whole company
Insurance is not one department's job. Coverminder gives each team the information it is responsible for, on time.
Finance
Tracks the total premium load, the budget impact of upcoming renewals and premiums by currency.
- Renewal and premium summaries
- Expiries by budget period
Business owner
Knows the status of policies for their site, fleet or project and reports coverage changes in time.
- Expiries of the policies they own
- Coverage and endorsement changes
Accounting and payments
Plans premium and instalment payments before they are due — removing the risk of late payment and lapsed cover.
- Premium and instalment due-date reminders
- Payment dates in the calendar
Procurement
Starts the renewal process early, collects quotes from brokers and compares terms.
- Renewal alert 90 days ahead
- Broker and contact details
Platform
All of policy management in one place
Built for the daily work of risk management, finance and procurement teams.
Central policy register
Start and end dates, gross and net premiums, line of business, insurer and broker. Sorting, filters and search.
AI data entry from PDF
Upload the policy document; dates, premium, currency, coverages, plate number and risk address fill in automatically. You approve.
Renewal chain and endorsements
Previous periods and endorsements are linked to the policy; changes over the years on a single screen.
Broker management
Work with several brokers and agencies; contacts and their details live on the broker card.
Document archive
Policies, endorsements and attachments are stored next to the record, in storage located in the EU.
Team and permissions
Owner, admin, editor and viewer roles; team members are invited by email.
Getting started
Up and running in three steps
- 1
Upload your policies
Upload the PDFs from your insurer or broker. No insurer-specific templates — the data is read automatically.
- 2
Assign responsibilities
For each policy, choose the business owner and the finance, accounting and procurement contacts to notify.
- 3
Let reminders do the work
Expiry and payment dates reach the right people on time, by email and in their calendars.
Security and privacy
Built to corporate security standards
Your data stays in the EU and is available only to your company's authorised users.
Hosted in the EU
The database and documents are kept on servers in Frankfurt.
Strict tenant isolation
Every record is visible only to your company, enforced by row-level security in the database.
Audit log
Who added, changed or deleted what, and when, is on record.
Privacy processes
Privacy notice consent is stored with its date and version. A data processing agreement is available for corporate customers.
Plans
A plan for your company's scale
Pricing is based on your number of policies and users. Talk to our sales team for a quote and early-access terms.
Team
Teams starting to bring their policies onto one platform
Based on your number of policies and users
- Central policy register
- AI data entry from PDF
- Expiry reminders (email)
- Renewal chain and endorsements
- Broker cards and contacts
Company
Companies where finance, accounting and procurement work together
Based on your number of policies and users
- Everything in Team
- Role-based notifications: finance, business owner, accounting, procurement
- Add to calendar and calendar subscription
- Premium and instalment payment reminders
- Reporting and Excel export
Enterprise
Multi-site organisations with specific requirements
For multi-site organisations
- Everything in Company
- Single sign-on with Microsoft / SAML
- Data processing agreement (DPA)
- Hosting in your preferred region
- Priority support and onboarding
Notification, calendar and reporting features are being rolled out gradually during early access.
Roadmap
What's ready and what's next
- Central policy register, search and filters
- AI data entry from PDF
- Renewal chain and endorsements
- Broker cards and contacts
- Team, roles and audit log
- Configurable email reminders
- Role-based notifications: finance, business owner, accounting, procurement
- Add to calendar and calendar subscription
- Multi-PDF upload and search inside documents
- Premium and instalment payment calendar
- Reports by insurer, line of business and broker
- Automatic processing of policies forwarded by email
- SSO and billing
Frequently asked questions
Who receives reminders, and when?
You set the day thresholds (e.g. 90, 60, 30 and 7 days) and the recipients: the policy's business owner, finance, accounting, procurement or additional contacts. Settings are defined company-wide and can be changed per policy. Each person receives at most one digest email per day.
Which calendars does it work with?
Expiry and payment dates can be added to Outlook, Google Calendar and Apple Calendar as a standard calendar file (.ics). With a calendar subscription, newly added policies also appear in your calendar automatically.
Which insurers' PDFs can it read?
We don't use insurer-specific templates. The AI identifies fields by their meaning, so documents from different insurers in different layouts can be read. Every field is approved by a user before it is saved.
Can we import our existing spreadsheet?
Yes. Get in touch for a bulk import — during early access we support the migration.
Where is our data stored?
The database and documents are kept in the EU, on servers in Frankfurt. Each company's data is separated from all others at the database level.
How will pricing work?
Pricing depends on your number of policies and users. Fill in the form and our sales team will get back to you with a quote and early-access terms.
Don't miss the next renewal date
Upload your policies, assign responsibilities, and let Coverminder handle the reminders.
Contact
Talk to our sales team
Fill in the form and we'll contact you within one business day — for a live demo, a trial account or a price quote.
- A trial with your own policies
Upload a few of your PDFs together with us and see how the data is read.
- Live demo
We'll walk you through the notification flow and team-based reminders in 30 minutes.
- Migration support
We'll help you import your existing spreadsheet.
or email us directly: [email protected]
Request received
Thank you. We'll get back to you at the email address you provided within one business day.